Privacy Policy

Last updated: June 19, 2026

PodPilot360 (“PodPilot360”, “we”, “us”) turns a podcast audio file into a longform video and short clips and publishes them on your behalf to connected platforms. This policy explains what we collect, how we use it, and the choices you have.

Information we collect

• Account information: your name, email, and password (stored hashed) via our authentication system.
• Content you upload: podcast audio you submit, and the transcripts, clips, videos, and metadata we generate from it.
• Platform connections: when you connect YouTube, we store the OAuth tokens needed to publish on your behalf, encrypted at rest. We do not receive your Google or YouTube password.
• Billing information: subscription status and customer identifiers from our payment processor (Stripe). We never see or store your full card number.
• Usage data: episode counts, scheduling activity, and operational logs used to run and improve the service.

How we use your information

• To run the pipeline: transcribe your audio, select and render clips, and schedule and publish posts.
• To publish to platforms you have connected, at the times you configure.
• To manage your account, subscription, and support requests.
• To maintain security and prevent abuse.

YouTube API Services

PodPilot360 uses YouTube API Services. By connecting your YouTube channel you agree to the YouTube Terms of Service, and your use of Google data is governed by the Google Privacy Policy.

We access your YouTube account only to upload and schedule the videos you ask us to publish. We request the minimum scopes required for this (upload access, and read-only channel identification). We store the resulting authorization tokens encrypted and use them solely to publish on your behalf. We do not sell this data, use it for advertising, or share it with third parties except the processors listed below.

You can revoke PodPilot360’s access to your YouTube account at any time from your Google security settings, or by choosing Disconnectin Settings → Connections. Revoking access deletes the stored tokens.

Service providers we share data with

We use these processors strictly to deliver the service:

• AssemblyAI — speech-to-text transcription of your audio.
• Anthropic — clip selection and metadata generation from your transcript.
• Cloudflare R2 — storage of your audio and rendered media.
• Stripe — subscription billing.
• Google / YouTube — publishing to your connected channel.

Data retention and deletion

We keep your content and account data while your account is active. You can delete your account from Settings → Profile, which removes your account data and connected-platform tokens. You may also request deletion by contacting us.

Security

Connections to the service use TLS. Platform OAuth tokens are encrypted at rest, and access to production systems is restricted. No method of transmission or storage is completely secure, but we work to protect your data.

Your rights

You can access, correct, export, or delete your personal data. Contact us to exercise these rights. Depending on your location, additional rights may apply under laws such as the GDPR or CCPA.

Children

PodPilot360 is not directed to children under 16 and we do not knowingly collect their data.

Changes

We may update this policy and will revise the date above when we do.

Contact

Questions about privacy: support@podpilot360.com.